Soquel Creek Water District

Challenge

Soquel Creek Water District faced inefficiencies and bottlenecks as they navigated managing contracts that were stored in various locations. As a large organization that serves thousands of clients, important files and documents are shared daily, and without a proper database in place, it was easy to run into mismanagement issues. Soquel Creek lacked a single source of truth for contracts and related documents which led to trouble locating mission-critical documents in a timely manner.

Solution

CobbleStone Software provides Soquel Creek Water District with a universal, centralized contract database to easily locate all important files and documents. With this in place, employees can access crucial files without having to spend extra time searching through folders. CobbleStone Contract Insight’s unlimited storage space allows Soquel Creek Water District to continue adding all the necessary files and documents, making it scalable to the organization’s growth. Additionally, the system is searchable down to the field level with saved searches, search history, and “Did you mean…?” functionality to make it easy to locate files and attachments.

“CobbleStone Contract Insight was the only software that allowed us to manage the entire lifecycle of a contract. Most other software options just handled contract approval workflows, and since data management was our biggest challenge, CobbleStone was our best option,” says Leslie S., Finance and Business Services Manager at Soquel Creek Water District.

Benefits

CobbleStone Contract Insight helped Soquel Creek Water District better organize and locate its important information. Disorganization can lead to missed key dates, missing documentation, and overall disarray. By implementing a robust and industry-leading CLM (Contract Lifecycle Management) software suite, Soquel Creek Water District can continue serving its district and thousands of customers without worries about contract and document disorganization.