Simply put, document editing and document collaboration can be a nightmare - especially as they apply to contract management. Manual and outdated document editing methods often require lots of moving parts - including various emailed communications about numerous document edits, frantic scrambling for relevant clauses, and convoluted procedures for document version tracking. These processes can easily lead to lost document edits, erroneous clause language, and scattered and misplaced versions. As a result, your organization could unfortunately experience missed contract tasks, delayed contract authoring and contract negotiations, and deleteriously incorrect contract clause language - which could jeopardize your organization's legal standing, reputation, and financial standing. Leave these damaging and antiquated document editing methods in the past in favor of user-friendly online document editing with CobbleStone Software.
The best way to share and edit documents online is with an online document editing platform that centralizes the creation, importation, and editing of documents on one convenient system. Leading online document editing tools can also allow you to manage documents in both MS Word and PDF formats for greater versatility and flexibility during the process.
Your organization can leverage CobbleStone® for more seamless online document editing, version control, and collaboration. CobbleStone's leading source-to-contract management software suite - CobbleStone Contract Insight® - provides centralized and low-friction document management.
With CobbleStone Contract Insight, you can:
As has been alluded to above, you are afforded the ability to "drag and drop" files and attachments - including MS Word and PDF documents - into the "Drop Files Here" section pictured below in the CobbleStone Files/Attachments area. You have the option to create new web documents in this area as well (also shown below).
To create a new online document for a given CobbleStone record, you simply need to select the "Add Web Document" button shown above. You then encounter a document editing page similar to other, familiar word processing functionality. You can then choose between a .docx (default) or PDF format (the latter of which can be configured as allowed or disallowed by system administrators) for your document and name it.
While editing a document, you can easily include clauses from your organization's pre-approved clause library in the area highlighted below.
Once you select the Add Clause button, a drop-down menu appears for you to insert pre-approved clauses into your document. This same functionality applies to imported documents as well - streamlining and diversifying your document collaboration processes.
Once you save your document, the file can automatically be attached to the CobbleStone record information page. Subsequent edits and saves to the document can be attached as new versions - enhancing version tracking and audit trail management for future-minded document collaboration!
If you are impressed with the online document editing tools mentioned above, you will be thrilled to know that CobbleStone Software offers so much more than online document management alone.
CobbleStone Contract Insight offers user-friendly contract management software tools that can help your organization efficiently centralize and secure contracts, easily collaborate, manage compliance, track costs, receive alerts and notifications, push CLM processes into the future with VISDOM® AI and machine learning, electronically sign with IntelliSign® electronic signature software, boost productivity, and cut costs. Forrester names CobbleStone a Leader in CLM software - and it's easy to see why!
CobbleStone's long-acclaimed and seamlessly integrated contract management, vendor management, eProcurement, and eSourcing software solution has been trusted for over 20 years by organizations from around the world looking to automate contracts. Get started today by booking your free contract management software demo.
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